Administrative Coordinator

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Are you an experienced office administrator seeking an opportunity to apply your expertise in assisting a vibrant and mission-oriented organization? Sidekick is looking for a proactive and detail-oriented Administrative Coordinator to support the day-to-day operations of our design studio. This role is pivotal in ensuring smooth administrative functions, facilitating project logistics, and providing essential support to our team to maximize their impact. 

 

If this sounds like you, please submit your resume along with a cover letter highlighting your relevant administrative experience and a few instances demonstrating your adeptness in managing challenging scenarios, to admin@sidekick.asia by January 15th, 2024.

 

Organization Overview:

 

Sidekick is a purpose-driven creative hub dedicated to leveraging design thinking and innovation to address social challenges. We collaborate with communities, non-profits, and social enterprises to create impactful solutions that drive positive change.

 

Job Duties and Responsibilities:

 

• Providing administrative support to the team and assisting with day-to-day operations

• Managing calendars and coordinating travel arrangements for employees

 

• Logistics: 

  • Organizing Workshops; arranging travel, accommodation and logistics for staff and workshop participants 

    • Planning and coordinating logistics for workshops, meetings, and events, ensuring all aspects are well-organized and executed

    • Liaising with vendors, venues, and suppliers to secure necessary services and equipment

    • Managing travel arrangements, accommodations and itineraries for participants and speakers

 

• Video Production 

  • Collaborating with the creative team to understand shoot requirements, objectives and timelines

  • Scheduling and coordinating shoots, ensuring availability of equipment, props, and personnel

  • Acting as a liaison between various departments to ensure smooth communication and collaboration

  • Handling the paperwork and invoices as well as arranging the travel, accommodation, catering and equipment for the cast and crew 

 

• Purchasing: obtain quotes from suppliers, collecting invoices and financial documents

• Setting up and maintaining internal filing systems

• Assisting with any additional administrative tasks as needed

 

Qualifications and Skills:

 

• A degree in any field is acceptable, but a proficient command of English is required.

• Proven experience as an administrative coordinator or in a similar role

• Highly organized and detail-oriented

• Resourceful in finding solutions to problems

• Ability to prioritize, multi-task, meet deadlines, make decisions and change course of action quickly

• Ability to adapt to a creative and collaborative work environment

• Creative and explorative. Being up to date with new trends and technology is a plus